Whitworth Water District No. 2

"Working for Better Water"

Board Meeting Minutes

  April 20, 2017

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The meeting was called to order by Irene Anderson, Chairperson, at 4:30 p.m.  Those present were Dennis Brown, Secretary-Treasurer; Chris Johnson, Commissioner; Chan Bailey, Commissioner; Rick Koller, Commissioner; Susan McGeorge, Tom McInerney, Doug Babin and Dave Tewel.

Chan Bailey made a motion to approve the minutes of April 6, 2017.  The motion was seconded by Dennis Brown and approved unanimously.

Chan Bailey made a motion to approve the minutes of the Special Meeting on April 18, 2017.  The motion was seconded by Dennis Brown and approved unanimously.

Old Business

Verizon Request - Doug Babin discussed with the Board a request from Verizon Wireless to lease space for one of its antennas on the Hatch Reservoir property.  Doug said that there is no more room left on the Hatch Reservoir and the only space left on the grounds around the reservoir has endangered plants.  Any other facilities on the ground will make it difficult for us to do work on our reservoir when needed.  The Board agreed that Verizon will not be able to put up an antenna on the Hatch Reservoir property.

Dedication - Haggarty Booster - Susan McGeorge mentioned that we need to start planning a dedication ceremony for the booster station that was named after Tom Haggarty, Sr.  A discussion followed about the possible date for the event and what preparations would be in order.

Hardesty Ridge, Phase II Bid - Susan McGeorge discussed the Hardesty Ridge, Phase II project bid opening with the Board.  She said that the bid opening was held on April 6th at 2:00 p.m.  Susan said that there were seven bids submitted and Sandry Construction submitted the lowest bid in the amount of $235,049.94.  Chan Bailey made a motion to accept the bid and award the Contract for the Hardesty Ridge, Phase II Project from Sandry Construction for $235,049.94.  The motion was seconded by Rick Koller and approved unanimously.

New Business

2016 Financial Statements - Susan McGeorge handed the Commissioners a copy of the 2016 Financial Statements.  She mentioned that the Audit seems to be going well.  Susan advised the Commissioners to take the Financial Statements home and read over them and she will put it on the agenda for a discussion at the next meeting.

Irene Anderson - Authorization to meet with State Auditor for Interview - Susan McGeorge explained that Irene Anderson met with the State Auditor for a Risk Assessment Interview and needed a formal authorization from the Board for doing this.  Chris Johnson made a motion to approve Irene Anderson meeting with the State Auditor for the Risk Assessment Interview.  The motion was seconded by Rick Koller and approved unanimously.

Audit Exit Conference Board Representative - Susan McGeorge mentioned that we will be needing up to two Commissioners for the Audit Exit Conference.  Chris Johnson made a motion to authorize up to two Commissioners to attend the Audit Exit Conference when the date for this is known.  The motion was seconded by Rick Koller and approved unanimously.

Open Forum

Chris Johnson - Chris Johnson asked if Tim Murrell had received his Contract for the General Manager position.  Susan McGeorge said that the Contract had been signed.

Financial

1.   Dennis Brown presented and made a motion to approve Payroll Vouchers 34179-34183 in the amount of $9,564.11, withholding and FICA in the amount of $10,821.84, with a net payroll of $25,667.43.  The motion was seconded by Chris Johnson and approved unanimously.

2.   Dennis Brown presented and made a motion to approve Expense Vouchers 34184-34224 in the amount of $89,510.13.  The motion was seconded by Rick Koller and approved unanimously.

3.   Dennis Brown presented and made a motion to approve Expense Voucher 34225 in the amount of $13,929.99.  The motion was seconded by Rick Koller and approved unanimously.

4.   Dennis Brown presented and made a motion to approve Construction Voucher 1105 in the amount of $47,736.95.  The motion was seconded by Chan Bailey and approved unanimously.

5.   Dennis Brown presented and made a motion to approve Resolution 17-04 calling for the transfer of $70,000 from the Expense Account to the Construction Account and the transfer of $65,000 from the Expense Account to the Bond Money Market Account.  The motion was seconded by Chris Johnson and approved unanimously.

With no further business, the meeting was adjourned at 4:45 p.m. by Irene Anderson.


Respectfully Submitted,

Tom McInerney

Dennis Brown, Secretary-Treasurer

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