Whitworth Water District No. 2

"Working for Better Water"

Board Meeting Minutes

  August 3, 2017

Home | Overview | Board Meetings | Conservation | Rate Schedule | By Laws | Specifications | Preventing Pollution | Links | Newsletter | Contact Us


The meeting was called to order by Irene Anderson, Chairperson, at 4:30 p.m.  Those present were Dennis Brown, Secretary-Treasurer; Rick Koller, Commissioner; Chris Johnson, Commissioner, Chan Bailey, Commissioner; Susan McGeorge, Tim Murrell, Tom McInerney, Tom Davis, Doug Babin and District Counsel, Brian Werst.

Chris Johnson made a motion to approve the minutes of July 20, 2017.  The motion was seconded by Rick Koller and approved unanimously.


Old Business

Building Field Trip - Chris Johnson and Chan Bailey discussed a field trip that they took to tour other buildings throughout the Spokane area in order to get a feel for how they would like the new building to be designed.  A brief discussion continued about design ideas.

New Business

RFQ - Architectural Services -
Tim Murrell discussed the RFQ (Request For Qualifications) for the Administrative and Maintenance Building.  Tim explained the RFQ process involved in the submission of the document.  Chan Bailey asked about the evaluation process and a discussion ensued.  Chan Bailey made a motion to accept the Request For Qualifications with one exception, Chan suggested that the weights on the evaluation process be changed to better reflect the District's desires.  The motion was seconded by Rick Koller and approved unanimously.

Well 1A - Replace Starter & Electrical Components - Tom Davis and Tim Murrell discussed the need to replace the starter and electrical components at Well 1A.  Tom Davis said that this was not a budgeted item, but there is a real need to fix this.  The cost should not exceed $23,000.00.  After a discussion, Dennis Brown made a motion to approve the replacement of the starter and electrical components at Well 1A, as long as it doesn't exceed $23,000.00.  The motion was seconded by Chan Bailey and approved unanimously.

Second Quarter Income and Expense - Tim Murrell presented and discussed the First Quarter Income and Expense Report and answered questions.

Washington Trust Bank Account Signatures - Tim Murrell mentioned that he has been in contact with Washington Trust Bank, and that he will need a motion from the Board to replace Susan McGeorge as the main check signer for the District.  A discussion followed about who the check signers will be.  Chris Johnson made a motion to authorize a change in the bank check signers to Tim Murrell and Tom McInerney.  The motion was seconded by Chan Bailey and approved unanimously.

Public Records Officer Designation - Tim Murrell mentioned that there is a need to change Susan McGeorge as the District's Public Requests Officer designee since she is retiring.  After a discussion, Chan Bailey made a motion to appoint Tim Murrell as the Public Records Officer for the District.  The motion was seconded by Dennis Brown and approved unanimously.

General Manager Retirement Party - Chris Johnson discussed having an Open House to celebrate the accomplishments of the District and to recognize the accomplishments of retiring General Manager, Susan McGeorge.  A discussion followed with the Board about possible locations for the Open House.  Chris mentioned that he had looked into the rate and times available in September for renting the Bozarth Mansion for a couple of hours.  A discussion followed about the cost, and the timing of the Open House.  It was decided that the Open House will be on September 13, 2017 from 4:00 p.m. to 6:00 p.m.

Open Forum

Susan McGeorge: Dedication -
Susan McGeorge discussed the dedication for the Tom Haggarty Booster Station.  Susan said that the plaque will not be ready in time to do a dedication in August, so she suggested September 7, 2017.  The Commissioners agreed.

Susan McGeorge:  Reimbursements - Susan mentioned that we had received reimbursements for final payments from two loans during the second quarter.

Financial

1.   Second Quarter Income and Expense Report - Chan Bailey made a motion to approve the Second Quarter Income and Expense Report.  The motion was seconded by Rick Koller and approved unanimously.

2.   Pay Estimate #2, Red Diamond Construction Co., 16" Water Main - Kaiser North/Costco Supply - Dennis Brown presented and made a motion to approve Pay Estimate #2, from Diamond Construction for the amount of $219,673.69.  The motion was seconded by Rick Koller and approved unanimously.

3.   Pay Estimate #2, Sandry Construction Co., 12" Water Main - Hardesty Ridge Phase II - Dennis Brown presented and made a motion to approve Pay Estimate #2, from Sandry Construction Co. for the amount of $185,592.63.  The motion was seconded by Chris Johnson and approved unanimously.

4.   Dennis Brown presented and made a motion to approve Payroll Vouchers 34524-34528 in the amount of $11,461.95, withholding and FICA in the amount of $11,624.24, with a net payroll of $28,040.73.  The motion was seconded by Chan Bailey and approved unanimously.

5.   Dennis Brown presented and made a motion to approve Expense Vouchers 34529-34579 in the amount of $140,875.57.  The motion was seconded by Rick Koller and approved unanimously.

6.   Dennis Brown presented and made a motion to approve Construction Vouchers 1118-1121 in the amount of $240,771.31.  The motion was seconded by Chris Johnson and approved unanimously.

7.   Dennis Brown made a motion to approve the deposit on the Bozarth Mansion in the amount of $500.00.  The motion was seconded by Chan Bailey and approved unanimously.

Executive Session

At 5:28 p.m. Irene Anderson announced that the Board of Commissioners is convening to Executive Session to meet with legal counsel where public knowledge regarding the discussion is likely to result in adverse financial consequence to the District in accordance with
RCW 42.32.110 1.(i).3 and to discuss the purchase of property pursuant to RCW 42.30.110(1)(b).  The Executive Session will conclude at approximately 5:50 p.m.

Irene Anderson brought the Board out of Executive Session at 5:50 p.m. after discussing an action where public knowledge regarding the discussion is likely to result in an adverse financial consequence to the District and discussed the purchase of property.

With no further business, the meeting was adjourned at 5:51 p.m. by Irene Anderson.


Respectfully Submitted,

Tom McInerney

Dennis Brown, Secretary-Treasurer

Home | Overview | Board Meetings | Conservation | Rate Schedule | By Laws | Specifications | Preventing Pollution | Links | Newsletter | Contact Us

Back to Top