Whitworth Water District No. 2

"Working for Better Water"

Board Meeting Minutes

  July 20, 2017

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The meeting was called to order by Irene Anderson, Chairperson, at 4:30 p.m.  Those present were Dennis Brown, Secretary-Treasurer; Rick Koller, Commissioner; Chris Johnson, Commissioner; Chan Bailey, Commissioner; Susan McGeorge, Tim Murrell, Tom McInerney, Tom Davis and District Counsel, Brian Werst.

Dennis Brown made a motion to approve the minutes of July 6, 2017.  The motion was seconded by Chris Johnson and approved unanimously.

Chris Johnson made a motion to approve the minutes for the Special Board Meeting on July 14, 2017.  The motion was seconded by Rick Koller and approved unanimously.

Old Business

Amendment to Legal Services Agreement - Brian Werst explained the changes made to the 2007 Legal Services Agreement between Whitworth Water District #2 and Steven R. Stocker of the law firm Bohrnsen, Stocker, Smith, Luciani, PLLC and of Brian Werst of the law firm Witherspoon, Brajcick, McPhee, PLLC.  After reviewing the changes within the agreement and discussing the changes, Chris Johnson made a motion to accept the Amendment to 2007 Legal Services Agreement.  The motion was seconded by Rick Koller and approved unanimously.

New Business

Amendment to Safety and Accidental Prevention Program - Tim Murrell discussed with the Board the adding of a section to the District's Safety and Accident Prevention Program titled Fire and Emergency Action Plan.  After a brief discussion, Dennis Brown made a motion to accept the Amendment to the Safety and Accident Prevention Program.  The motion was seconded by Chris Johnson and approved unanimously.

Amendment to Employee Handbook - Tim Murrell discussed the amendment to the Employee Handbook.  Tim read the new addition to the unlawful harassment policy to the Board and described to them how this policy is important to the District.  After a discussion Chan Bailey made a motion to accept the Amendment to the Employee Handbook.  The motion was seconded by Chris Johnson, Dennis Brown, Irene Anderson and opposed by Rick Koller.

Bid Award - J&L - Chattaroy Tank - Tom Davis discussed with the Board the Bid Award that was awarded to J&L Co. Northeast Inc., on Wednesday, July 19, 2017.  Tom said that J&L Co. Northeast's bid was the lowest bid at $83,181.87, and the only bid.  Tom explained to the Board the scope of the project and showed them pictures of the water tank's existing condition.  Tom also showed pictures of a nearby tank that is painted the color that was chosen for the Chattaroy tank.  Chan Bailey made a motion to accept the bid for the Chattaroy Hills Reservoir Recoating.  The motion was seconded by Chris Johnson and approved unanimously.

Financial

1.   Pay Estimate #1, Red Diamond Construction, 16" Water Main - Kaiser North/Costco Supply - Dennis Brown presented and made a motion to approve Pay Estimate #1 from Red Diamond Construction for the amount of $165,345.51.  The motion was seconded by Chris Johnson and approved unanimously.

2.   Pay Estimate #2, Sandry Construction Co., 12" Water Main - Hardesty Ridge Phase II - Dennis Brown presented and made a motion to approve Pay Estimate #1 from Sandry Construction Co. for the amount of $14,161.82.  The motion was seconded by Rick Koller and approved unanimously.

3.   Dennis Brown presented and made a motion to approve Payroll Vouchers 34476-34481 in the amount of $27,838.87, withholding and FICA in the amount of $11,883.70, with a net payroll of $28,812.56.  The motion was seconded by Chan Bailey and approved unanimously.

4.   Dennis Brown presented and made a motion to approve Expense Vouchers 34482-34522 in the amount of $48,807.62.  The motion was seconded by Chris Johnson and approved unanimously.

5.   Dennis Brown presented and made a motion to approve Expense Voucher 34523 in the amount of $23,277.14.  The motion was seconded by Chris Johnson and approved unanimously.

6.   Dennis Brown presented and made a motion to approve Construction Voucher 1117 in the amount of $1,462.50.  The motion was seconded by Rick Koller and approved unanimously.

7.   Dennis Brown presented and made a motion to approve Resolution 17-13 calling for the transfer of $70,000 from the Expense Account to the Construction Account and the transfer of $65,000 from the Expense Account to the Bond Money Market Account.  The motion was seconded by Chan Bailey and approved unanimously.

Executive Session

Irene Anderson announced the Board of Commissioners is convening to Executive Session to discuss a pending litigation with legal counsel pursuant to RCW 42.30.110(1)(i) and property purchase matters pursuant to RCW 42.30.110(1)(b).  The Executive Session will conclude at approximately 5:10 p.m.

Irene Anderson announced the Board will extend the Executive Session at 5:07 p.m.  The Executive Session will conclude at approximately
5:15 p.m.

Irene Anderson announced the Board of Commissioners is convening to Executive Session to discuss a property purchase.  The Executive Session will conclude at approximately 5:15 p.m.

Irene Anderson announced the Board is back out of Executive Session at 5:10 p.m.

Chan Bailey suggested the Board authorize attorney, Brian Werst, to check into the lien issue associated with a property purchase to see if it was possible to resolve that matter and, if so, for the District to move forward on the property purchase.  The Commissioners concurred.

Irene Anderson announced the Board of Commissioners is convening to Executive Session at 5:15 p.m. to review the performance of a public employee in accordance with RCW 42.30-110(1)(g).  The Executive Session will conclude at approximately 5:38 p.m.

Irene Anderson announced the Board is back out of Executive Session at 5:45 p.m. and had reviewed the performance of a public employee.

Chris Johnson suggested Irene Anderson appoint two Commissioners, Susan McGeorge, Tim Murrell and an Associated Industries HR specialist to meet to put together a workable transition plan relating to Susan's retirement.  Irene Anderson and Chris Johnson volunteered to be on this committee on behalf of the Board and the Commissioners concurred with this suggestion.

With no further business, the meeting was adjourned at 5:50 p.m. by Irene Anderson.


Respectfully Submitted,

Tom McInerney

Dennis Brown, Secretary-Treasurer

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