Whitworth Water District No. 2

"Working for Better Water"

Board Meeting Minutes

  September 21, 2017

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The meeting was called to order by Irene Anderson, Chairperson, at 4:30 p.m.  Those present were Rick Koller, Acting Secretary-Treasurer, Chris Johnson, Commissioner; Chan Bailey, Commissioner; Tim Murrell, Tom McInerney, Tom Davis, District Counsel, Brian Werst and Dave Tewel.

Chris Johnson made a motion to approve the minutes of September 7, 2017.  The motion was seconded by Rick Koller and approved unanimously.

Old Business

RFQ Design and Architecture Update - Tim Murrell gave the Board an update on the RFQ (Request for Qualifications) on the new building.  Tim discussed with the Board the interviews that were held on September 20th with the four finalists.  A discussion ensued with Chan Bailey, Chris Johnson and Tim Murrell about the topics discussed during the interviews.  Chan Bailey discussed the five questions that were asked to the architecture firms.  Chris Johnson spoke about getting quality people for the building and energy code requirements.  Chris suggested informally notifying the customers of the updates on the building process.  Brian Werst suggested a customer workshop with the Capital Facilities Plan.  Tim agreed that these were all good ideas and said that he would look into them.  Tim explained the scoring techniques that they used.  After a discussion, Tim said that the firm the committee selected as the finalist was Bernardo Wills Architects (BWA).  Chan Bailey made a motion that we move forward with BWA.  The motion was seconded by Rick Koller and approved unanimously.

New Business

Local Government Investment Pool Manager Name Change Resolution #17-16 -  Tim Murrell discussed with the Board the LGIP Manager Name Change Resolution #17-16.  Tim said that this Resolution is to change the name of the Manager from Susan McGeorge to Timothy Murrell.  Tim also spoke to the Board about benefits of transferring the money out of two of the tree money market accounts that the District holds into the Local Government Investment Pool (LGIP) accounts.  Tim explained that the interest rates are much more favorable in the LGIP accounts than in the Washington Trust money market accounts.  Ron Gillies showed the Board a cash flow statement and also explained to the Board the benefits of transferring the money from the two money market accounts to the LGIP account.  Chan Bailey made a motion to accept Resolution #17-16.  The motion was seconded by Chris Johnson and approved unanimously.

Open Forum

Tom McInerney:  2018 ACE Conference - Tom McInerney mentioned to the Board that the ACE Conference for 2018 will be in Las Vegas, Nevada in June of 2018.

Tom McInerney:  KXLY's Coats for Kids - Tom McInerney mentioned that Whitworth Water District will be helping out with KXLY's Coats for Kids drive this year. Tom said that there will be a collection box at the front door for new or gently used kid's coats to be donated to the drive for the month of October.  Brian Werst said that he would bring in a couple of coats.

Financial

1.   Pay Estimate #3, Sandry Construction, 12" Water Main - Hardesty Ridge Phase II - Rick Koller presented and made a motion to approve Pay Estimate #3, from Sandry Construction for the amount of $23,618.33.  The motion was seconded by Chris Johnson and approved unanimously.

2.   Rick Koller presented and made a motion to approve Payroll Vouchers 34689-34694 in the amount of $28,640.26, withholding and FICA in the amount of $44,222.59, with a net payroll of $65,591.48.  The motion was seconded by Chan Bailey and approved unanimously.

3.   Rick Koller presented and made a motion to approve Expense Vouchers 34695-34744 in the amount of $64,066.92.  The motion was seconded by Chris Johnson and approved unanimously.

4.   Rick Koller presented and made a motion to approve Expense Voucher 34745 in the amount of $32,248.54.  The motion was seconded by Chris Johnson and approved unanimously.

5.   Rick Koller presented and made a motion to approve Resolution 17-15 calling for the transfer of $70,000 from the Expense Account to the Construction Account and the transfer of $65,000 from the Expense Account to the Bond Money Market Account.  The motion was seconded by Chan Bailey and approved unanimously.

6.   Rick Koller presented and made a motion to approve Resolution 17-17 calling for the transfer of $850,145.86 from the Expense Money Market and close the Expense Money Market Account and to transfer of $742,874.43 from the Construction Money Market Account to the Expense Account and close the Construction Money Market Account and to transfer $1,593,020.29 from the Expense Account to the LGIP Account.  The motion was seconded by Chris Johnson and approved unanimously.

Executive Session

At 5:05 p.m. Irene Anderson announced that the Board of Commissioners is convening to Executive Session to meet with legal counsel where public knowledge regarding the discussion is likely to result in adverse financial consequence to the District in accordance with RCW 42.32.110 1.(i).3 and Litigation or legal risks of a proposed action or current practice that the agency has identified when public discussion of the litigation or legal risks is likely to result in an adverse legal or financial consequence to the agency; pursuant to RCW 42.30.110(1)(i)(iii).  The Executive Session will conclude at approximately 5:15 p.m.

Irene Anderson brought the Board out of Executive Session at 5:15 p.m. after discussing an action where public knowledge regarding the discussion is likely to result in adverse financial consequence to the District in accordance with RCW 42.32.110 1.(i).3 and Litigation or legal risks of a proposed action or current practice that the agency has identified when public discussion of the litigation or legal risks is likely to result in an adverse legal or financial consequence to the agency; pursuant to RCW 42.30.110(1)(i)(iii).

Irene Anderson announced that the Board of Commissioners was convening to Executive Session again to meet with legal counsel where public knowledge regarding the discussion is likely to result in adverse financial consequence to the District in accordance with RCW 42.32.110 1.(i).3 and Litigation or legal risks of a proposed action or current practice that the agency has identified when public discussion of the litigation or legal risks is likely to result in an adverse legal or financial consequence to the agency; pursuant to RCW 42.30.110(1)(i)(iii).  The Executive Session will conclude at approximately 5:25 p.m.

Irene Anderson brought the Board out of Executive Session at 5:25 p.m. after discussing an action where public knowledge regarding the discussion is likely to result in adverse financial consequence to the District in accordance with RCW 42.32.110 1.(i).3 and Litigation or legal risks of a proposed action or current practice that the agency has identified when public discussion of the litigation or legal risks is likely to result in an adverse legal or financial consequence to the agency; pursuant to RCW 42.30.110(1)(i)(iii).

Chan Bailey made a motion to accept the contract with the Water and Natural Resource Group, Inc.  The motion was seconded by Rick Koller and approved unanimously.

With no further business, the meeting was adjourned at 5:26 p.m. by Irene Anderson.


Respectfully Submitted,

Tom McInerney

Rick Koller, Acting Secretary-Treasurer

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